The industry caucus of the Prawn Sectoral Committee met on January 29, 2001 to review proposals for the provision of monitoring services for the 2001 prawn fishing season. Three proposals were received and the following is an outline of the process that will be used to evaluate the proposals.

A panel of PSC members was selected.

• Mike Cullen WCPA
• Kelly Loxton NIPA
• Tom Orr NIPA
• Guy Johnston UFAWU
• Bob Alford PPG
• Brian Van Dorp PQG
• Kevin Erikson PQG
• Dan Stevens WCPA

2. No additional proposals will be considered after January 29th, 2001, unless none of the proposals qualify at which time another call for proposals will be made.

3. Bids will be normalised in an attempt to equate the level of service across all proposals. The baseline will be 1200 samples, 253 licences, an 80 day fishery, and 500 vessel days of active patrol.

4. Bids will be evaluated under the following criteria. The relative weight of each criterion is noted.

5. In considering proposals members of the panel will attempt to evaluate the proposals without knowing the source of the proposal. (i.e. blind)

6. Cost will be scored per licence holder on the basis of 1 point for each $25 between $750 and $1500. Proposals in excess of $1500 will score 0. Proposals equal to or less than $750 will score 30 points.

7. The panel did not set any minimum performance levels for any of the criteria other than cost.

8. Each panel member will evaluate all criteria other than cost independently. Members of the same group or association will not discuss or compare evaluations prior to meeting as a panel.

9. Upon meeting as a panel each member will provide his independent assessment of each criterion and provide reasons for the score. A general discussion will follow.

10. All scores will be collected and averaged to determine a final score for the proposal.

11. Upon comparison of the final scores the panel will review the process to identify flaws. If the panel agrees evaluation of a particular criterion may be revisited.

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